26 March 2021, Friday

ACSOBA ANNUAL GENERAL MEETING 2021 - A VIRTUAL TELECONFERENCING FORMAT USING A 3RD PARTY SOFTWARE , ZOOM

6.30pm | | S$ 0.00
ACSOBA ANNUAL GENERAL MEETING 2021 - A VIRTUAL TELECONFERENCING FORMAT USING A 3RD PARTY  SOFTWARE , ZOOM

NOTICE OF ANNUAL GENERAL MEETING

To All Members, Anglo-Chinese School Old Boys’ Association.

In compliance with the Covid-19 measures, the ACSOBA Management Committee has decided to hold a virtual AGM instead of a physical AGM on Friday, 26 March 2021.

Notice is hereby given that the Annual General Meeting of the Association will be held on Friday 26 March 2021 at 6:30pm in a virtual teleconferencing format using a 3rd party software, Zoom, to conduct the following business:

1.        To confirm the minutes of the Annual General Meeting held on 29 May 2020.

[Click here to Download]

2.        To receive the Management Committee’s Annual Report for 2020.

3.        To receive the Reports from the Principals of the ACS Schools.

4.        To pass the Financial Statements for the year ended 31 December 2020.

5.        To elect members of the Management Committee for 2021/2022.

6.        To appoint an Auditor and to authorise the Management Committee to determine their remuneration.

7.       To transact any other business.

RAYSON SEOW

HONORARY SECRETARY

Singapore, 11 March 2021

Nominations for the following posts must be received by 5.00 p.m. on Tuesday, 23 March 2021 with the name of a proposer and seconder, both of whom shall be members of the Association. The nomination forms are available for download from the OBA website at www.acsoba.net from 12 March 2021 (member log-in is required – go to Members’ Area under Downloads - “Annual Reports”).

Please send the completed nomination forms to admin@acsoba.net , Attention: ACSOBA Secretariat / Shandy Poh.

  • The posts up for election are 1st Vice President, Honorary Secretary, Assistant Honorary Treasurer and 3 committee members.

  • In order to reduce wastage, the Annual Report and Financial Statements are not sent together with this Notice of Annual General Meeting but will be available for download from the OBA website at www.acsoba.net from 12 March 2021 (member log-in is required – go to Members’ Area under Downloads - “Annual Reports”). 

We thank you for your understanding in advance.

Administrative instructions for Zoom

Step 1: Register at the ACSOBA website for the AGM

  • Please login to the member’s area at www.acsoba.net and register for the ACSOBA AGM event. The closing date for registration is Thursday, 25 March 2021 (2pm Singapore Time, 1 day before the e-AGM).

  • The AGM will be conducted virtually with a 3rd party meeting software, Zoom.

  • You may want to download the Zoom application into your electronic device before the AGM for a better experience.

Step 2: Confirmation

  • Once we have confirmed your event registration, an email will be sent to you with the Zoom meeting link on the day of the event.

  • This link should not be shared with others.

  • Do download and install Zoom, if you have yet to do so.

  • The Zoom "Getting Started" webpage has more details.

  • https://support.zoom.us/hc/en-us/categories/200101697

Step 3: Verification on 26 March 2021

  • On 26 March 2021, from 5:30pm onwards, we will start to verify members who log in to attend the meeting.

  • Please log in using only 1 device with camera activated, so that we can identify you throughout the meeting.

  • Please ensure that your user name is changed to reflect your name and membership number so that we can tally this with our records. Eg “John Lim Xiao Ming 0103”

  • We will actively monitor and remove duplicate logins.

  • To ensure that only verified members attend the meeting, we will lock the meeting 15 minutes after the start of the AGM.

Step 4: AGM proceedings

  • Our Annual Report can be downloaded from the members’ area of the ACSOBA website.

  • Do note that the AGM proceedings may be recorded.

  • We recommend members to mute your microphone except during speaking.

  • If you wish to speak, please use the "raise hand" feature in Zoom.

  • Zoom polling may be used during the AGM. Please make your selection within 10 seconds for each poll.

If you have any queries relating to the AGM, please email ACSOBA secretariat at admin@acsoba.net.